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Operations Officer - Administration

Posted by: Smart Truck Training Academy Ltd
Posting date: March 08, 2022      Closing date: February 07, 2023
Posting date: March 08, 2022
Closing date: February 07, 2023
 
Job location: Mississauga - ON, Canada
 
Salary: $18 per hour
 
Vacancy: 1
 
Job category: Administrative Support
Job id: 20220308-235654

Job summary:


Our is a truck training academy and our motto is to “Be professional, Be Smart”. We are looking for an individual who is skilled at performing everyday business activities and managing office procedures skillfully.

Job description:


  • Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
  • Reporting to the Senior Manager about company processes and procedures.
  • Reviewing company policies and procedures and ensuring all the work done is as per company policy and procedures
  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
  • Improving business functionality for better performance and increased productivity
  • Promoting efficiency by implementing improved operational procedures.
  • Overseeing human resources development policies, training, and performance reviews.
  • Ensuring positive client relationships
  • Carry out administrative activities associated with the office management
  • Co-ordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assemble data and prepare reports, manuals, and correspondence
  • Answering phones and responding to client requests and inquiries.
  • Managing and updating company databases.
  • Maintaining financial, employee, and client records.
  • Organizing events, scheduling meetings, and making travel arrangements as needed
  • Managing the maintenance of office and facility equipment.
  • Providing administrative support to other departments or projects as needed.
  • Performing other duties as assigned.
  • Managing incoming and outgoing correspondence, including emails, faxes, mail, and package
  • Filing and organizing records, invoices, and other important documentation
  • Submitting work orders and scheduling repairs for general office space and equipment
  • Ordering repairs for office equipment and maintenance
  •  Welcome clients and visitors to the office and assist them as needed
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Take and deliver phone messages
  • Perform general bookkeeping duties
  •  Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Plan out of town travel arrangements for executives
  • Suggest changes to office task workflow to improve efficiency
  • Always maintain an organized workspace
  • Frequently check office supply stock; reorder supplies when needed
  • Attend company meetings and take notes, keep minutes, etc.
  • Train and assign tasks to new office clerks or interns
  • Report any updates or pertinent issues that need addressing to the senior manager

 

Job Requirements-

  • Secondary (High) School Graduation Certificate
  • 2 to less than 3 years of experience is required.
  • Communication
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Accuracy
  • Delegation
  • Coaching
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office

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