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Job description:

Job Position: Administrative Assistant (NOC 13110)

Employer: 0962679 B.C Ltd. O/A Subway, 110 – 1636 Main Street, Penticton B.C V2A 5G8

Location: 0962679 B.C Ltd. O/A Subway, 110 – 1636 Main Street, Penticton B.C V2A 5G8

Salary: $27.00 to $28.00/Hourly on 35 to 40 hours/week work schedule

Vacancy: One (1)

Terms of employment: Permanent Full-Time

Start date: As soon as possible

Employment conditions: Days, evenings, weekends

Languages: English

Education: College Diploma and High School Diploma are required, or equivalent experience.

Experience: (1-2 years’ experience)

Summary

We are looking for an Experienced Administrative Assistant to be responsible for our office day-to-day administrative operations. If you have excellent organizational abilities, we’d like to meet you. Responsibilities would include front desk duties (i.e. Answering phones, booking appointments, greeting clients, travel arrangement services, opening & closing the office, supervising staff, scheduling shifts, client relations and keeping updated records.

Responsibilities as an Administrative Assistant include but not limited to:

• Meet and greet the customers. Check appointments and advise the service provider.
• Provide information to customers in person or on phone. Book appointments reschedule as requested.
• Set up reminders for the client’s appointments and reschedule appointments as customer’s request.
• Performing routine admin functions such as the maintenance and upkeep of work area and workstation. 
• Advising and preparing clients for their services with their service providers.
• Order office supplies from various suppliers and maintaining optimal inventory levels of products.
• Receive office supplies materials from suppliers, check and arrange.

• Open and distribute incoming regular and/or electronic mail, other material and co-ordinate the flow of information internally with concerned employees.

• Keep record of client bookings, handle credit card checks, receive payment, issue receipts, arrange travel bookings and deal with emergency situations.
• Set up and maintain manual and computerized information filing systems.

• Compile customer data, statistics and other information to support marketing research activities for business development.
• Organize customer annual BBQ or customer appreciation gala events.
• May guide staff in procedures and in use of current work software.

Required Skills 

• Passion for customer service, an enthusiastic and positive attitude that will resonate with the clients.
• Interpersonal and people’s management.
• Teamwork and work without supervision.

HOW TO APPLY: Send resume including a cover letter via email.

E-Mail: tjcommunications@shaw.ca

Name of the Company: 0962679 B.C Ltd. O/A Subway, 110 – 1636 Main Street, Penticton B.C V2A 5G8