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Inactive Posting

 
 
 

Executive Assistant

Posted by: Tama Designs Inc
Posting date: May 07, 2020      Closing date: September 07, 2020
Posting date: May 07, 2020
Closing date: September 07, 2020
 
Job location: Toronto - ON, Canada
 
Vacancy: 1
 
Job category: Administrative Support
Job id: 20200318-145225

Job summary:


Tama design, established in 1993, the company is located in downtown Toronto. It is a well-known Chinese garment factory, which mainly produces high-end women's sportswear and processes local well-known high-end women's clothing.Responsibilities: • Maintain CEO or executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel. • Coordinate executive communications, including taking calls, responding to incoming and outgoing emails and interfacing

Job description:


Responsibilities:

 

  • Maintain CEO or executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Coordinate executive communications, including taking calls, responding to incoming and outgoing emails and interfacing with clients.
  • Schedule meetings and appointments, prepare and co-ordinate the preparation of weekly meeting, submission of summary briefs and reports to CEO or executives.
  • Maintain an organized filing system of paper and electronic documents.
  • Conduct research, compile data, and prepare papers for consideration and presentation by CEO or executives.
  • Demonstrated initiative to take an active interest in the success of the company and act as the right hand to the Executives and as an ambassador of the organization.
  • Communicate effectively with clients and business partners on behalf of CEO or executives via phone, email and mailings, to discuss issues and business matters.
  • Efficiently manage and promptly respond to all incoming inquires /requests for information independently or re-direct to the appropriate person / area.
  • Prepare or request business development and networking research as required.
  • Liaise with departmental and corporate officials and with other organizations and associations on behalf of CEO or executives.
  • Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.
  • Completion of secondary school is required.
  • Minimum 3 years of work experience as executive assistant or in a related administrative occupation is required.
  • Ability to work with minimal supervision and direction.
  • Excellent interpersonal skills, technical proficiency in the MS Office suite, and strong verbal and written communication skills are a requirement for this position. Ability to plan and coordinate activities for senior managers and multitasking with changing priorities and frequent interruptions.

Employment requirements:

Preferred Experience:

  • Executive Assistant: 5 years (Preferred)
  • Direct work experience in fast-paced environment supporting a CEO or VP.
  • Excellent verbal and written communication skill in Mandarin.

 

Compensation:

 

• The compensation for this full time permanent position is $31.00CAD per hour on 35 hours per week Monday to Friday.

• This will be salary based position with paid overtime, bonuses and 4% vacation allowance as per Ontario regulation.

 

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