Job description:
Planet Visa Inc., a growing Immigration Services company is currently seeking a Full Time Office Administrator to join our growing team. We are looking for committed and energetic individual who will make Planet Visa Inc. the great place it is to work.
JOB DUTIES:
- Checking & modifying the current administrative procedures, considering IRCC Program delivery updates, notices, and news bulletins.
- Collecting information and documentation from the client, ensure that communications are responded within 24 business hours or the deadline given.
- Prioritize & prepare the immigration files as per the set procedures and ensure files are ready for submission before deadlines.
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information between the principal consultant and prospects/clients/agents.
- Providing clients updated information about their cases.
- Keeping agents posted on various programs & changes in procedures.
- Understanding a variety of immigration categories & their requirements and review them monthly.
- Carrying out administrative duties such as filing, typing, copying, scanning etc.
- Prepare and key in data in immigration clients’ files and correspondence.
- Schedule and confirm appointments.
- Plan and Coordinate office business services and maintenance of office computers, gadgets, and supplies.
- Maintaining proper records & backup of documents for future reference.
- Updating the office reference files and office manuals in the light of IRCC updates.
- Maintaining active & closed client registers, client accounts etc.
- Keeping the prospect & client database updated and prepare monthly & quarterly reports.
- Preparing relevant summary and applicable reports.
QUALIFICATIONS/REQUIREMENTS:
- Experience: 6-months or more
- Education: High School
COMPENSATION/BENEFITS:
- Wages: $24.20/hour
- 37.50 hours/week
HOW TO APPLY
Email: counselor@planetvisa.ca
