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Administrative Assistant

Posted by: V9 Immigration Inc
Posting date: December 18, 2020      Closing date: August 18, 2021
Posting date: December 18, 2020
Closing date: August 18, 2021
 
Job location: Surrey - BC, Canada
 
Salary: $22.00 hourly
 
Vacancy: 1
 
Job category: Administrative Support
 
Job id: 20201218-225936

Job summary:


We have an exciting opportunity for a full-time Administrative Assistant to join our team. This is an excellent opportunity to make valuable contributions to our organization by implementing administrative procedures, establish work priorities in support of our consultant. Job title: Administrative Assistant Job type: Full time, Permanent & indeterminate (35-40 hours/ week.) Job Location: 217-8028, 128 Street, Surrey, BC, Canada V3W 4E9 Wages: $23-$25 hourly (Negotiable) Language: English Start

Job description:


Company Name: V9 Immigration Inc.

We have an exciting opportunity for a full-time Administrative Assistant to join our team. This is an excellent opportunity to make valuable contributions to our organization and to support our consultant with their work.

Job title: Administrative Assistant
Job type: Full time, Permanent & indeterminate (35-40 hours/ week.)
Job Location: 217-8028, 128 Street, Surrey, BC, Canada V3W 4E9
Wages: $22.00 hourly
Language: English
Start date of employment: As soon as possible

Positions Available: 01
Business Address & Job Location: 217-8028, 128 Street, Surrey, BC, Canada V3W 4E9


Job Duties:

- Responsible for day to day activities of the V9 Immigration office services
- Prepare correspondence, letters, draft retainer agreements, invoices etc. and review them before any communication is sent out or given to clients
- Review documents, letters and correspondence received and file the same following appropriate office procedures
- Provides administrative support & work closely with the RCIC or Director
- Provide direct administrative support to other staff members, clients/customers and intercompany teams
- Order supplies for office supplies or contact maintenance contractors like office maintenance, contracts management etc.
- Answer client phone calls, relay appropriate updates and/or information and reply to e-mails received
- Ensure all correspondence pertaining to clients' files are organized in the computerized system as well as in manual files as per appropriate office procedures
- Greet people and direct them to the appropriate staff and schedule and/or confirm appointments, when required
- Attend client meetings with the consultant, make notes and prepare meeting minutes to be added to client files
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Checking and fixing administration-related problems and co-ordinate with the responsible person.
- Develop, prepare and monitor appropriate bi-wekly and monthly reports using computerized systems.
- Prepare reports, background documentation, and research.

Skills and Qualifications:

Personal Skills

- Flexibility
- Accurate
- Team player
- Client focus
- Excellent oral and written communication
- Reliability
- Organized
- Ability to multitask
- Team & Time management
- Problem solving,

Technical Skills:

- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- MS Office

Technical Terminology

- Legal
- Business

Education:

- At-least College, CEGEP or other non-university certificate or diploma from a program of 1 year or 2 years

Work Experience:

- At-least 1 year of work experience in a similar role or job position

Area of Specialization:

- Reports and records
- Invoices
- Financial statements
- Correspondence
- Contracts

Work Conditions and Physical Capabilities

- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
- Tight deadlines

Contact information:

V9 Immigration Inc,
217, 8028, 128 Street, Surrey, BC, Canada V3W 4E9
Tel: 778 728 1999
Email: careers@v9immigration.com
Website: https://www.v9immigration.ca/

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