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Job summary:

Can States Express Inc. is located in Milton, ON and is looking for an energetic professional who is willing to handle administrative tasks and handle complete office operation.

Job Requirements:

Education: College program for a duration of 1 year to 2 years

Experience - 1 years to less than 2 years

Job description:

• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
• Managing schedules for conference and community spaces
• Monitoring and ordering inventory for office and break room supplies
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
• Filing and organizing records, invoices and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
• Welcome clients and visitors to the office and assist them as needed
• Perform various clerical tasks as needed (file papers, organize supplies, etc.)
• Take meeting notes and transcribe into email, document or spreadsheet form
• Prepare and send faxes
• Answer phones and route calls to appropriate persons
• Take and deliver phone messages
• Manage, sort, and dispense incoming mail and faxes
• Prepare outgoing mail, faxes and packages
• Perform general bookkeeping duties
• Maintain staff and company calendars
• Set appointments, meetings, and conference calls
• Reserve conference spaces for meetings
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Plan out of town travel arrangements for executives
• Suggest changes to office task workflow in order to improve efficiency
• Maintain an organized work space at all times
• Clean and tidy public office spaces
• Frequently check office supply stock; reorder supplies when needed
• Track orders and maintain vendor relationships
• Attend company meetings and take notes, keep minutes, etc.
• Train and assign tasks to new office clerks or interns
• Report any updates or pertinent issues that need addressing to the office manager
• Uphold and carry out company office policies and procedures

Apply at - recruitment.canstateexpressinc@gmail.com