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Office Manager

Posted by: 10016472 Manitoba Ltd.
Posting date: May 16, 2022      Closing date: April 15, 2023
Posting date: May 16, 2022
Closing date: April 15, 2023
Job location: Winnipeg - MB, Canada
Salary: $23.20 per hour
Vacancy: 1
Job category: Administrative Support
Job id: 20220516-163438

Job summary:

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people

Job description:

  • Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
  • Reporting to the Senior Manager about company processes and procedures.
  • Reviewing company policies and procedures and ensuring all the work done is as per company policy and procedures
  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
  • Improving business functionality for better performance and increased productivity
  • Promoting efficiency by implementing improved operational procedures.
  • Overseeing human resources development policies, training, and performance reviews.
  • Ensuring positive client relationships
  • Carry out administrative activities associated with the office management
  • Co-ordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assemble data and prepare reports, manuals, and correspondence
  • Answering phones and responding to client requests and inquiries.
  • Managing and updating company databases.
  • Maintaining financial, employee, and client records.
  • Organizing events, scheduling meetings, and making travel arrangements as needed
  • Managing the maintenance of office and facility equipment.
  • Providing administrative support to other departments or projects as needed.
  • Performing other duties as assigned.
  • Managing incoming and outgoing correspondence, including emails, faxes, mail, and package
  • Filing and organizing records, invoices, and other important documentation
  • Submitting work orders and scheduling repairs for general office space and equipment
  • Ordering repairs for office equipment and maintenance
  •  Welcome clients and visitors to the office and assist them as needed
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Take and deliver phone messages
  • Perform general bookkeeping duties
  •  Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Plan out of town travel arrangements for executives
  • Suggest changes to office task workflow to improve efficiency
  • Always maintain an organized workspace
  • Frequently check office supply stock; reorder supplies when needed
  • Attend company meetings and take notes, keep minutes, etc.
  • Train and assign tasks to new office clerks or interns
  • Report any updates or pertinent issues that need addressing to the senior manager

Employer requirements

  • Secondary (High) School Graduation Certificate
  • 1 years to less than 2 years of experience is required.
  • Communication
  • Analysis and Assessment
  • Judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Accuracy
  • Delegation
  • Coaching
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office

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