Job description:
Tranq Sleep Institute provides specialized education and training in sleep medicine, including programs that prepare individuals for careers as sleep technologists. As part of its operations, the institute also provides administrative and organizational support for its clinical and educational activities.
We are seeking to fill in 2 positions of the Medical Administrative Assistants who will play plays an important role in supporting these services by managing patient and staff communications, maintaining medical and administrative records, and assisting with the coordination of daily clinic and training operations.
Employment terms:
- Title: Medical administrative assistant
- Format: Permanent
- Hours: Full Time (minimum workload of 30 hours a week with overtime if needed)
- Compensation: $26.44 per hour, annual vacation package (10 business days), relocation costs covered (public transport is available)
- Benefits: Extended medical and dental insurance coverage
- Place of work: 2F – 590 McKay Ave. Kelowna BC, V1Y 5A8
- Closest intersection: Pandosy St. & K.L.O. Rd.
Requirement:
- Completion of a post-secondary program
- At least 1 year of proven administrative experience
- Excellent English language skills, language of work
- Ability to work independently
- Excellent organizational skills (knowledge of MS Office Suite)
- CPR certified
Job Responsibilities:
- Provide the Operations Director and Chief Medical Director with administrative support and assistance as needed; manage schedule including internal and external meetings.
- Manage correspondence addressing emails, taking memos and maintaining files and postal mail) efficiently and effectively.
- Answering phone inquiries, directing calls, and providing basic company information.
- Comfortable with performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating etc., as needed.
- Maintains medical and staff records.
- Ensures all staff are provided with timely, accurate information and documentation for meetings and presentation.
- Organize departmental meetings; prepare agendas, coordinate, attend meetings; take and distribute minutes.
- Handles confidential information; organized and maintains files.
- Organize, store, and retrieve documents.
- Create and format documents, charts, Excel spreadsheets and presentations.
- Provides assistance as needed to Office Manager, Chief Sleep Technologist and MOAs.
- Maintain high level of knowledge of all departmental functions and activities in order to respond to internal and external inquiries and requests for information and departmental support.
- The Employee will be assigned to help with assigning Level 3 studies to scoring technicians.
- Performs other duties as assigned.
Please apply in confidence by sending your resume to Tatiana@lawpoint.ca.
