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Job description:

• Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
• Reporting to the Senior Manager about company processes and procedures.
• Reviewing company policies and procedures and ensuring all the work done is as per company policy and procedures
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Improving business functionality for better performance and increased productivity
• Promoting efficiency by implementing improved operational procedures.
• Overseeing human resources development policies, training, and performance reviews.
• Ensuring positive client relationships
• Carry out administrative activities associated with the office management
• Co-ordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• Assemble data and prepare reports, manuals, and correspondence
• Answering phones and responding to client requests and inquiries.
• Managing and updating company databases.
• Maintaining financial, employee, and client records.
• Organizing events, scheduling meetings, and making travel arrangements as needed
• Managing the maintenance of office and facility equipment.
• Providing administrative support to other departments or projects as needed.
• Performing other duties as assigned.
• Managing incoming and outgoing correspondence, including emails, faxes, mail, and package
• Filing and organizing records, invoices, and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment
• Ordering repairs for office equipment and maintenance
•  Welcome clients and visitors to the office and assist them as needed
• Perform various clerical tasks as needed (file papers, organize supplies, etc.)
• Take and deliver phone messages
• Perform general bookkeeping duties
•  Maintain staff and company calendars
• Set appointments, meetings, and conference calls
• Reserve conference spaces for meetings
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Plan out of town travel arrangements for executives
• Suggest changes to office task workflow to improve efficiency
• Always maintain an organized workspace
• Frequently check office supply stock; reorder supplies when needed
• Attend company meetings and take notes, keep minutes, etc.
• Train and assign tasks to new office clerks or interns
• Report any updates or pertinent issues that need addressing to the senior manager

Job Requirements-

• Secondary (High) School Graduation Certificate
• 2 to less than 3 years of experience is required.
• Communication
• Problem Solving
• Decision Making
• Planning and Organization
• Time Management
• Attention to Detail
• Accuracy
• Delegation
• Coaching
• Initiative
• Integrity
• Adaptability
• Teamwork
• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

Apply at - recruitment.smarttrucking@gmail.com