College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
Responsibilities
Tasks
Review, evaluate and implement new administrative procedures
Establish work priorities and ensure procedures are followed and deadlines are met
Carry out administrative activities of establishment
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assemble data and prepare periodic and special reports, manuals and correspondence
Oversee and co-ordinate office administrative procedures
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Answer electronic enquiries
Type and proofread correspondence, forms and other documents
Arrange travel, related itineraries and make reservations
Compile data, statistics and other information
Record and prepare minutes of meetings, seminars and conferences
Order office supplies and maintain inventory
Greet people and direct them to contacts or service areas
Determine and establish office procedures and routines
Set up and maintain manual and computerized information filing systems
