Job description:
Administrative Assistant – Office
Jazoo Express Courier Ltd.
107, 4712 – 13th Street NE, Calgary, AB T2E6P1
Job details
Job Bank #2332758
Vacancy – 1
Pay
CA$26.41 per hour
Job type
Full-time hours per week
Schedule
- Monday to Friday
- Day shift
- No weekends
Language – English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
or equivalent experience
- Quickbooks Certification
- Business Administration Diploma (Accounting)
Experience
1 to less than 7 months
Work setting
- Relocation costs covered by employer
- Willing to relocate
Job description
Administrative Assistant
We are a courier company with a specialty in the transportation of temperature sensitive goods & laboratory samples. Our company operates around the clock to provide our clients with the best possible courier services available. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.
To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Administrative Assistant Job Responsibilities:
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provides administrative support to ensure efficient operation of office.
- Daily data entry with Microsoft Excel and maintain an organized filing system.
- Carries out administrative and accounting duties such as filing, typing, copying, binding, scanning, invoicing, etc.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Review and file payroll documents
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provides information by answering questions and requests.
- Contributes to team effort by accomplishing related results as needed.
Administrative Assistant Skills and Qualifications:
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- MS Excel (Must know Excel Thoroughly)
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
- Managing Processes
- Organization
- Analyzing Information
- Competency with number
- Knowledge of basic bookkeeping procedures
- Invoicing
- Professionalism
- Problem Solving
- Verbal Communication
Technical terminology
Additional information
Transportation/travel information
- Own transportation
- Valid driver's licence
Area of Specialization
- Correspondence
- Reports and Records
- Invoices
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
Work conditions and physical capabilities
Personal suitability
Benefits - Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Free parking available
- Team building opportunities
Other benefits
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Older workers, Veterans, Visible minorities, Youth
How to apply
By applying directly on Job Bank (Direct apply)
By email
admin@jazoocourier.com
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- Highest level of education and name of institution where it was completed
- Proof of the requested certifications
This job posting includes screening questions. Please answer the following questions when applying:
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
