Job description:
Title: Administrative Officer
Job Type and status: One Available position for full time/permanent employee
Experience Required: Minimum 1 to 2 years of relevant experience is required.
Education Required: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years is required.
Work location: Suite 301, 231 Oak Park Blvd., Oakville, ON, L6H 7S8
Email || Website || Contact Info: info@laureola.ca || www.laureola.ca || 647-715-3631
Compensation & Hours:
Salary: $27.60 CAD Per Hour with minimum 30 hours per week
Overtime Rate: $41.40 per hour starting after 44 hours per week
Holiday pay: 4% of gross pay
Personal Suitability: Efficient interpersonal skills, Excellent oral communication, Excellent written communication, Organized, Flexibility
Job Duties:
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Maintains calendar, daily schedules, and arrange meetings for optimal work-life balance for the executive
- Provides guidance around availability, project status, and meeting arrangements
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- On-boarding (if any) of new member and create efficiencies in the induction process of the new joiners
- Assist in the development and execution of departmental policies/procedures
- Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the office as required.
- Track daily expenses and prepare weekly, monthly, or quarterly reports
- Filing expense report and ensure the claims are submitted and expensed out on time.
- Manage information flow in a timely and accurate manner
- Format information for internal and external communication – memos, emails, presentations, reports
- Track vendors and act as liaisons for vendors related to office management
- Support tracking and filling out any compliance or other paperwork as needed
