Job description:
Location: Mississauga, ON L5W 1N6
Salary: $27.20 hourly
30 hours per week
Overtime: 1.5 times of gross pay after completion of 44 hours
Vacation Pay: 4% on every pay period
Job Type: Permanent employment, Full time
Job Responsibilities:
- Managing and organizing administrative functions. This involves overseeing day-to-day operations, coordinating activities, and ensuring efficient office processes.
- Handling correspondence and communication. One may be responsible for drafting and responding to emails, letters, and other official communication on behalf of the organization. Effective communication skills are crucial in this role.
- Responsible for managing and organizing various records, files, and documents, ensuring they are properly filed, archived, and easily accessible when needed.
- Scheduling and coordinating meetings. This includes arranging appointments, scheduling meetings, preparing meeting agendas, taking minutes, and coordinating logistics such as room bookings and equipment setup.
- Managing office supplies and equipment. One will be in charge of monitoring inventory, ordering necessary supplies, and maintaining office equipment to ensure smooth operations.
- Assist in budget preparation, expense tracking, and processing invoices or reimbursements.
- Offer support to other staff members and departments as needed, which may involve preparing reports, conducting research, and assisting with project coordination.
- One has to handle sensitive and confidential information, requiring to exercise discretion and maintain confidentiality at all times.
- Gather data and create periodic and special reports, manuals, and correspondence.
Eligibility Requirements:
- A college/ CEGEP or a high school diploma or equivalent is typically expected.
- Prior experience of 1 to 2 years in administrative roles is preferably required.
- Strong organizational, communication, and time management skills are essential. Proficiency in office software, such as word processing, spreadsheet applications, and email management tools, is expected for this job.
- The ability to pay close attention to detail and maintain accuracy in tasks like data entry, record-keeping, and report preparation is important.
- One should possess problem-solving skills and the ability to adapt to changing situations, as they often handle various tasks and unforeseen challenges.
- Effective written and verbal communication skills (in English) are crucial for administrative officers. One should be able to communicate clearly, professionally, and courteously with colleagues, clients, and stakeholders.
- One often handles sensitive information and must maintain strict confidentiality and discretion.
- Good interpersonal skills are important to frequently interact with staff members, clients, and external contacts.
Additional Information
- Expertise in utilizing computers and technology, including proficiency in software such as MS Excel, MS Outlook, MS Windows, and MS Office.
- The ability to thrive under pressure and meet tight deadlines, while paying close attention to minor details, is highly valued.
Please send your resume to the provided email address in order to apply for this job.
contact@greengracedevelopers.ca
