Job description:
Location: Edmonton, AB T5J 3R8
Salary: $ 29.25 hourly / 30 hours per week
Overtime:1.5 times gross pay after completion of 44 hours
Vacation Pay: 4% on every pay period
Job Type: Permanent employment
Number of vacancies: 1
Job Responsibilities
- Supervise the daily office operations and ensure a smooth transition within the working environment.
- Maintain office supplies, equipment, and facilities to ensure efficient functionality.
- Liaise with clients, partners, and other stakeholders, maintaining professional communication.
- Manage calendars and schedules for meetings, appointments, and events.
- Coordinate travel arrangements and accommodations for team members as needed.
- Maintain organized filing systems for both physical and digital documents.
- Ensure client information is accurately recorded and maintained.
- Organize and schedule meetings, including booking venues, arranging catering, and preparing materials.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Accurately input data into databases and maintain records of various company activities.
- Assist in basic financial tasks such as processing invoices, expense tracking, and budget monitoring.
- Handle HR-related administrative tasks, such as onboarding paperwork and employee record maintenance.
- Enforce company policies and procedures, ensuring adherence to guidelines.
- Help maintain a safe and inclusive working environment for all employees.
- Propose solutions for improving office efficiency and effectiveness.
- Address office-related challenges and troubleshoot issues as they arise.
Eligibility Requirements:
- A secondary (high) school graduation certificate or equivalent is typically required.
- Previous experience of 2 to 3 years in office administration, or related roles is crucial.
- Clear English communication skills, both written and verbal, for effective interaction is crucial.
- Proficiency in using E-mails, Microsoft Office Suite (Word, Excel, PowerPoint), and other relevant software for office tasks.
- Excellent organizational skills to manage tasks, schedules, and documentation efficiently.
- Ability to prioritize tasks, meet deadlines, and handle multiple responsibilities.
- Capability to identify issues and provide practical solutions to challenges that arise.
- Thorough attention to detail when managing documents, records, and information.
- Flexibility to adapt to changing priorities and handle unexpected situations.
- Ability to maintain confidentiality when handling sensitive information.
- Positive interpersonal skills for effective collaboration within the team and across departments.
Submit your resume to the given email address guardianfreights@gmail.com
