Job description:
WellPharma Ltd. is a pharmaceutical consultancy that specializes in delivering expert advisory and support services to pharmaceutical companies and organizations operating within the pharmaceutical industry. With a team of highly skilled professionals and industry experts, WellPharma Ltd. offers tailored solutions and provide valuable insights, and strategic guidance to help pharmaceutical companies to address their unique challenges, capitalize on opportunities in a dynamic and regulated market, optimize their operations, navigate regulatory complexities, and achieve their business goals.
The Administrative Officer at WellPharma Ltd. serves as the primary point of contact for all employees, offering essential administrative support and effectively managing their inquiries. Key responsibilities include overseeing office stock, generating routine reports, and maintaining organized company records. This pivotal role contributes to the seamless functioning of daily operations and ensures a well-coordinated and efficient work environment.
The duties of the Administrative Officer at WellPharma Ltd. will include but not limited to:
- Act as the primary point of contact for all employees, addressing and managing their administrative queries and concerns.
- Provide comprehensive administrative support to ensure the smooth functioning of daily operations within the organization.
- Manage office stock and supplies, ensuring that all necessary materials are readily available to support the team and maintain efficient workflow.
- Organize and maintain company records, ensuring accuracy, completeness, and confidentiality.
- Prepare regular reports as required by management, summarizing key administrative metrics and highlighting areas for improvement or efficiency.
- Collaborate with various departments to facilitate effective communication and coordination, fostering a cohesive working environment.
- Assist in the planning and coordination of company events, meetings, and conferences as needed.
- Manage incoming and outgoing communications, including emails and phone calls, ensuring a professional and timely response.
- Assist in the implementation and enforcement of company policies related to administrative procedures and office conduct.
- Address and resolve administrative issues or conflicts promptly, seeking solutions to improve overall efficiency.
- Stay informed about relevant regulations and compliance requirements, ensuring that administrative processes adhere to legal standards.
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Skills Required:
- Strong communication skills for effective interaction with employees and external contacts.
- Excellent organizational skills to efficiently manage office stock, records, and administrative tasks.
- Ability to promptly address and resolve administrative issues, demonstrating practical problem-solving.
- Keen attention to detail to ensure accuracy in reports, record-keeping, and administrative processes.
- Good interpersonal skills for collaboration with various departments, fostering a cohesive working environment.
- Effective time management skills to prioritize tasks and meet deadlines in a dynamic work environment.
- Adaptability to changing priorities and handling multiple tasks simultaneously.
- Competence in using office software for report generation, communication, and record-keeping.
- Proactive approach in identifying opportunities for process improvement and efficiency.
- Customer service mindset to professionally support and address queries from employees.
- Understanding the importance of maintaining confidentiality in handling sensitive company information.
Qualifications:
- Secondary (high) school graduation certificate
- 1 year to less than 2 years
