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Administrative assistant

Posted by: ePrintCity
Posting date: November 02, 2023      Closing date: June 02, 2024
Posting date: November 02, 2023
Closing date: June 02, 2024
 
Job location: Scarborough - ON, Canada
 
Salary: 26.00
 
Vacancy: 1
 
Job category: Administrative Support
Job id: 20231102-231425

Job description:


Languages

  • English

Education

  • Secondary (high) school graduation certificate

Experience

  • 7 months to less than 1 year

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Train, direct and motivate staff
  • Assign, co-ordinate and review projects and programs
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize and administer staff consultation and grievance procedures
  • Oversee payroll administration
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Recruit and hire staff
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Occupational health and safety
  • Supervise office and volunteer staff

Supervision

  • 5-10 people

Additional information

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Quick learner

Benefits

  • Medical benefits till the individual become eligible for Ontario health benefits, 5 days paid sick leave per year and 10 business days of paid vacation per year.

Work Location

57 ESTATE DRIVE

SCARBOROUGH, ON

M1H 2Z2

Salary

  • $26.00 / hour

Vacancies

  • 1 Vacancy

Terms of Employment

  • Permanent employment Full time, 35 hours per week

Start Date

  • As soon as possible

How to apply

By email

eprintcity.scarborough@gmail.com

By mail

57 ESTATE DRIVE

SCARBOROUGH, ON

M1H 2Z2

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