Job description:
Salary- $28.50 per hour for 35 Hours per week
Job type- Full-time, Permanent position
Location –Mississauga, ON L4T 0A7
Number of Vacancies - 2
Role Description
- Oversee and manage daily office operations, ensuring efficient functioning of administrative processes and maintaining a productive work environment.
- Greet visitors, answer phones, and manage incoming and outgoing mail, creating a positive first impression and ensuring smooth communication.
- Coordinate and manage appointments, meetings, and conference room reservations, optimizing time and resources.
- Organize and maintain office records, files, and databases, ensuring easy access and accurate record-keeping.
- Draft and edit documents, emails, and reports, maintaining consistent and professional communication within and outside the organization.
- Monitor and order office supplies, ensuring that necessary items are available while managing costs effectively. Also, keep track of inventory and manage stock levels.
- Oversee maintenance and cleanliness of the office space, including liaising with building management for repairs and improvements.
- Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
- Track office expenses and maintain budgets for supplies, facilities, and other operational needs.
- Assist with new employee onboarding, maintain employee records, and help with administrative aspects of HR processes.
- Organize company events, meetings, and workshops, ensuring logistical details are managed effectively.
- Provide basic technical support for office equipment and troubleshoot minor technical issues.
- Ensure compliance with health and safety regulations, implement safety protocols, and respond to emergency situations effectively.
- Facilitate communication between departments and team members, disseminating information and announcements as needed.
- Handle sensitive information with discretion and ensure data security and confidentiality.
Role Eligibility
- A high school diploma or equivalent is typically the minimum educational requirement.
- Prior experience in an administrative or office support role for 2 to 3 years is beneficial.
- Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with other relevant software is required.
- Excellent written and verbal communication skills in English are essential for interacting with colleagues, clients, and external parties.
- Strong organizational skills are crucial for managing schedules, appointments, documents, and various tasks efficiently.
- Precision and accuracy are important in managing records, handling data, and preparing documents.
- Being able to prioritize tasks, meet deadlines, and handle multiple responsibilities is essential in this role.
- The ability to identify issues, analyze situations, and find effective solutions contributes to the smooth functioning of the office.
- The office can be a dynamic environment with changing priorities. The ability to adapt to new tasks and challenges is valuable.
- Collaborating with colleagues, handling conflicts, and maintaining a harmonious work environment requires strong interpersonal abilities.
- Juggling various tasks, from managing phone calls to organizing meetings, requires effective multitasking skills.
- Familiarity with office protocols, administrative procedures, and general office management practices is advantageous.
To apply for this job, kindly send your resume to the email address given below. hr@meadowlinkemployment.com
