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Job description:

MAXCON Inc. is an experienced company. We have unique skills and an exclusive variety where people can enjoy our different services. We work quickly, professionally and with the highest levels of precision when it comes to fulfilling our finishing services. We specialize in restoration and new masonry, finish and rough carpentry, landscaping, and demolition, flashing and siding, concrete repairs, and asphalt services.

Website: https://maxcon.ca/

Job Details:

Position: Administrative Assistant (NOC 13110)

Number of vacancies: 1

Wages: $27.50 CAD Per hour

Working hours per week: 40 hours

Type of offer: Permanent employment and Full-time 

Work Location: 37 Kodiak Crescent, Unit 11, North York, ON M3J 3E5 

Education Required: Secondary (high) school graduation certificate or equivalent experience.

Experience: 1 year

Language: English 

Job Duties:  

• • Plan and control budget and expenditures
  • Train and Supervise other workers
  • Establish and implement policies and procedures
  • Assign, co-ordinate and review projects and programs
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer emails and make full arrangements on the agenda for the senior personnel and the CEO directly with professional communication. Oversee the development of communication strategies
  • Compile data and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Organize and administer staff consultation and grievance procedures
  • Arrange travel, and related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Provide customer service
  • Work with the marketing area
  • Perform basic bookkeeping tasks
  • Process and data entry of expenses, invoices and financial reports for each ongoing and incoming project.
  • Assist managers and follow up with clients to collect payments to avoid overdue.
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Execute clerical tasks and general office duties such as copying, scanning,
  • Supervise office and volunteer staff
  Work Conditions: 

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

•  Ability to multitask
• Organized
• Team player
• Accurate
• Client focus
• Time management

Send your email to: info@maxconinc.com

We promote equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Mature workers, Veterans, Visible minorities and Youth.