Job description:
Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.
- Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Schedule appointments, meetings and conferences for employer
- Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
- Determine and establish office procedures and routines
- May supervise and train other staff in procedures and in the use of current software
- May attend court, meetings or conferences to take notes, minutes and dictation
- May perform other general office work as required including preparing financial statements.
Languages Asset Languages
English Hindi
Punjabi
Education
- Bachelor's degree
- or equivalent experience
Experience
2 years to less than 3 years
Responsibilities
Tasks
- Schedule and confirm appointments.
- Maintain filing system.
- Record and prepare minutes of court sessions, meetings, or conferences.
- Determine and establish office procedures and routines.
- Prepare financial statements and reports.
- Train and supervise staff.
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.
- Prepare and key in correspondence and legal documents.
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
- Perform basic bookkeeping tasks.
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Experience and specialization:
- Microsoft Office: word, PowerPoint, Excel etc.
- Conveyancing software such as Unity, LDD, Closure,
- Accounting Such as Cosmolex, PCLaw, etc.
- Electronic mail
- Adobe Acrobat Reader
-
- Corporate Contracts
- Financial statements
- Invoices
- Real estate
- Immigration
- Reports and records
- Statistics
-
Work conditions and physical capabilities.
- Fast-paced environment
- Work under pressure.
- Attention to detail.
- Bonus
- Commission
- Gratuities
- Free parking available
- On-site amenities
Transportation/travel information
- Valid driver's licence (G or G2)
Working Hours and Pay:
80 hours bi-weekly and $25.50 per hour
Pay cheque- bi-weekly
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
info@chieflegal.ca
How-to-apply instructions
Here is what you must include in your application:
This job posting includes screening questions. Please answer the following questions when applying:
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
