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Job description:

COMPETITION REFERENCE
C23-24-SS-36

POSITION
Administrative Support Agent - Class I (Financial Services)

DEPARTMENT
Procurement and Financial Services

IMMEDIATE SUPERVISOR
Patrick Sullivan

PREDECESSOR
Sylvie Desaulniers

WORK LOCATION
325, boul. de la Cité-des-Jeunes, Gatineau (Québec) J8Y 6T3

TYPE OF HIRING
Temporary full-time replacement for an undetermined period of time.

WORK SCHEDULE
35 hours per week from Monday to Friday
8:30 a.m. to 4:30 p.m.

SALARY RANGE
$22.36 to $25.00 per hour

SUMMARY
The principal and customary work consists in performing administrative functions according to methods and procedures of a relatively complex nature. Under supervision, carries out accounting operations of a relatively complex nature which are related more particularly to accounts receivable and accounts payable for the College; performs routine clerical duties such as typing, filing, photocopying, etc.

DUTIES

• Receives monies from different sources in the College.
• Completes/verifies deposit forms and issues receipts.
• Prepares bank deposits on a daily basis.
• Records journal entries for cash deposits and payment of accounts receivable invoices in the financial software (FNT).
• Processes checks and money orders issued by Financial Services.
• Inputs accounts receivable invoices in the financial software (FNT); prints and forwards accounts receivable invoices.
• Performs accounting operations of a relatively complex nature related to its department i.e.: maintains general ledgers; accounts payable; accounts receivable; bank reconciliations; year-end financial statements, etc.
• Back-up to the Administration Technician for receipt of registration fees (FRS).
• Back-up to the Administration Technician for issuing cheques (FNT).
• Maintains various files, listings, records and archives related to its department.
• Types reports, business correspondence, memos, schedules and other statistical and financial data.
• Greets visitors, staff and students; ascertains nature of business and directs visitors or callers to appropriate department or person.
• Operates office equipment, including the photocopier and fax.
• Distributes incoming mail and prepares outgoing mail.
• Maintains office supplies and places requisition orders as required.
• Fields general queries to Financial Services.
• Filing and archiving documents.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

• Must have a secondary V diploma in an appropriate specialty, or a diploma or attestation recognized as equivalent by the competent authority.
• Must have at least one (1) year of pertinent experience.
• Must possess very good communication skills in English and in French (oral, written and comprehension).
• Experience as a user with Microsoft Office, Teams and Outlook is essential.
• Must like working in high complexity fast pace environment.
• Must have the ability to work in a sometimes-ambiguous environment.

ADDITIONAL QUALIFICATIONS

• Must possess excellent communication, organizational and interpersonal skills.
• Must have excellent analytical and problem-solving skills.
• Must be diligent, dynamic, creative and detail oriented.
• Must be able to work independently with minimal supervision, and have the ability to work as part of a team.
• Must be able to work effectively with respect to deadlines and produce accurate results.
• Must be flexible and able to adapt quickly to different situations.
• Must have excellent customer service skills.
• Must have a strong work ethic and exercise discretion.

Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in the career page at http://www.cegep-heritage.qc.ca/manitou/.

Click on the job posting, then click on "APPLY". You will be able to create an account and upload your résumé and cover letter.

Please note that only online applications will be considered.

N.B.: Candidates will be required to submit to selection tests. Only those candidates selected for an interview will be contacted.

Cégep Heritage College is an equal opportunity employer and encourages applications from women, Indigenous peoples, members of visible and ethnic minorities, and people with disabilities.