Administrative assistant
Salary $25-26 CAD per hour (To be negotiated)
Vacancies: 2
Employment groups: Youth, Veterans of the Canadian Armed Forces, Visible minorities, Persons with disabilities, Indigenous people, Newcomers to Canada
Terms of employment Permanent, Full time 35 to 40 hours / week
Start date As soon as possible
Employment conditions: Overtime, Morning, Day Working hours from 08:00 to 16:00
Job requirements
Languages: English
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Experience :
1 year or less will be an Asset
Security and Safety: Bondable
Transportation/Travel Information
Own transportation
Work Conditions and Physical Capabilities
Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail
Personal Suitability
Ability to multitask, Excellent oral communication, Flexibility, Client focus, Reliability, Organized, Excellent written communication, Team player, Accurate
Additional Skills
Supervise other workers, Train other workers
Area of Specialization
Correspondence, Reports and records, Statistics, Invoices
Business Equipment and Computer Applications
Electronic scheduler, MS Excel, MS Office, Simply Accounting, MS Word, Quick Books, MS Windows
Operating Systems and Software
Google Docs
Specific Skills
Managing Administrative Tasks: This involves handling day-to-day administrative tasks such as answering phones, responding to emails, filing paperwork, and maintaining office supplies.
Customer Service: Interacting with customers to provide information about shipments, address concerns or complaints, and ensure customer satisfaction.
Billing and Invoicing: Generating invoices for completed shipments, tracking payments, and managing accounts receivable. This may also involve reconciling billing discrepancies and communicating with customers or accounting departments as needed.
Safety Compliance: Ensuring that all safety regulations and compliance standards are met, including maintaining records of driver qualifications, vehicle inspections, and compliance with federal and state regulations.
Data Entry and Record Keeping: Inputting data into various systems, maintaining accurate records of shipments, drivers, and other pertinent information.
Human Resources Support: Assisting with HR-related tasks such as recruiting and hiring new employees, managing employee files, and coordinating training programs.
Financial Management: Assisting with budgeting, expense tracking, and financial reporting as needed.
Office Coordination: Overseeing the smooth functioning of the office environment, including coordinating meetings, arranging travel, and managing office facilities.
Communication Liaison: Serving as a liaison between different departments within the company, as well as with external partners such as clients, vendors, and regulatory agencies.
Problem Solving: Addressing any issues or challenges that arise in the day-to-day operations of the office or with shipments, and finding effective solutions.
Documentation and Compliance: Ensuring that all necessary documentation is completed accurately and on time, including permits, licenses, and insurance forms.
In addition to the above-mentioned criteria the position calls for -
Technical Terminology: Business
How to apply
By email
accounting@ontariotransway.com
Intended job posting audience
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
