Job details
Overview:
We are seeking a Marine Administrative Officer to coordinate and support our barge and ship surveying operations. This role focuses on the preparation of specialized reports related to barge draught, condition, damage, and on/off-hire surveys. The ideal candidate will play a key role in maintaining administrative efficiency, ensuring accurate technical reporting, and supporting client communications. Extensive knowledge of barge structures and surveying documentation is essential.
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Duties & Responsibilities:
Implement new administrative procedures and Review and evaluate new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assemble data and prepare periodic and special reports, manuals and correspondence
Perform data entry
Train staff
Oversee and co-ordinate office administrative procedures
Resolve conflict situations
Communicate with other workers to co-ordinate the preparation and completion of work assignments
Compile data and prepare detailed marine reports, manuals, and client correspondence.
Prepare specialized barge reports assessing condition, damages, and structural observations based on information provided by marine surveyors.
Support in accurately calculating cargo tonnages using draught surveys, hydrostatic tables, and ballast data, in coordination with technical staff.
Maintain organized records of vessel data, freeboards, client details, survey logs, compliance documentation, service schedules, and safety records.
Review and assist in drafting and amending maritime client contracts.
Assist in project planning, budgeting, and contract tracking related to barge operations.
Manage communications between clients and third-party marine service providers.
Support validation of tonnage reports by compiling and reviewing draught and trim data in accordance with established maritime survey standards.
Apply knowledge of marine regulatory frameworks when drafting technical reports and survey summaries.
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Job Requirements:
Minimum 2 years experience in an administrative role within the marine or maritime industry.
Bachelor's degree in Business Administration, Information Technology, Operations Management, or a related field.
Working knowledge of barge structures and marine survey documentation.
Demonstrated experience managing communications with clients and third-party marine vendors.
Proficient in Microsoft Office Suite and other administrative or project management software.
Strong interpersonal skills and ability to work both independently and within a team.
Excellent organizational skills, attention to detail, and written/verbal communication abilities.
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