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Event Co-ordinator

Posted by: Queen’s Elite Academy of Canada
Posting date: October 16, 2019      Closing date: November 15, 2019
Job location: Toronto - ON, Canada
Salary: $23 to $28 hourly for 37.5 hours per week
Vacancy: 1
Job category: Others
Job id: 20191016-180726

Job summary:


Queen’s Elite Academy (QEA) is an international high school that offers culturally enriched and academically challenging university preparatory programs for students. We strive to provide an immersive and dynamic learning environment, which inspires students to become vibrant, well-prepared, and compassionate future innovators and leaders.

Job description:


 

Employer Details

Employer:

Queen’s Elite Academy of Canada

Address:

3650 VICTORIA PARK AVE. TORONTO ON CANADA M2H 3B2

Website:

https://www.queenscanada.com/

 

Job Details

Position:

Event Co-ordinator

Salary:

$23 to $28 hourly for 37.5 hours per week

Anticipated Start Date:

As soon as possible

Terms of Employment:

Permanent, Full-Time

Number of positions:

1

 

Job requirements

Languages

English

Education

College/CEGEP

Experience

1 year to less than 2 years

Specific Skills

Organize conferences and meetings; Develop, implement and analyze budgets; Develop and organize workshops, meetings, ceremonies and other events for publicity, fundraising and information purposes; Co-ordinate special publicity events and promotions; Co-ordinate special events; Assess performance after an event to identify strengths and weaknesses

Number of Participants and Length of Activity

50-99 participants; 10-49 participants; 100-199 participants; Up to 10 participants

Operating Systems and Software

Google Docs

Area of Work Experience

University or college; Professional association or organization; Business

Business Equipment and Computer Applications

MS Access; MS Excel; MS PowerPoint; MS Windows; MS Word; Database software; MS Office; MS Outlook

Additional Skills

Develop risk management plans; Develop and monitor emergency security plans; Recruit, hire and supervise staff and/or volunteers

Area of Specialization

Media relations

Planning and Management Skills

Solicit event donors; Review bids and negotiate costs; Research and design special events programs; Promote conference and meeting services or special events; Prepare, present and manage budgets; Prepare final financial and other reports; Plan for on-site offices; Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.); Plan for social events and guest programs; Plan for traffic and crowd control and security; Plan for translation and interpretation services; Plan schedules, goals and objectives; Plan and arrange for accommodation and transportation services; Plan and arrange for trade shows and exhibits; Inspect and select sites; Develop marketing and communication plans; Develop media strategies and public relations activities; Develop policies and procedures and attend to other management responsibilities; Develop registration systems and information materials; Develop and implement business plans; Develop financial procedures; Determine

requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services; Plan for VIP arrangements; Manage Event Logistics; Identify human resources requirements; Plan and oversee Webinars; Develop sponsorship, partnership or fundraising programs

Security and Safety

Criminal record check

Work Conditions and Physical Capabilities

Fast-paced environment; Work under pressure; Attention to detail; Tight deadlines

Ability to Supervise

1 to 2 people; 3-4 people

Administrative and Coordination Skills

Administer revenues and expenditures and assist in preparing financial reports; Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment; Implement registration systems; Implement social programs, food and beverage, transportation, and other services; Confirm and co-ordinate speakers; Assist in site selection and attend to related details; Assist in budget preparation; Arrange for shipping, receiving and storage; Arrange for production or purchase of promotional products; Co-ordinate media services; Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events; Co-ordinate and monitor conference and meeting activities and attend to related details

Personal Suitability

Initiative; Effective interpersonal skills; Flexibility; Accurate; Team player; Excellent oral communication; Excellent written communication; Client focus; Organized

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Apprentices, Indigenous people, Persons with disabilities, Newcomers to Canada, Seniors, Students, Veterans, Visible minorities, Youth

Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

 

How to Apply

By e-mail:

hiring@queenscanada.com

 

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