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Administrative Assistant

Posted by: 1036479 BC Ltd. Dba Heritage Immigration
Posting date: May 14, 2021      Expire in -16 days
Posting date: May 14, 2021
Expire in -16 days
 
Job location: Surrey - BC, Canada
 
Vacancy: 3
 
Job category: Administrative Support
Job id: 20210514-191829

Job description:


Company Name:                               1036479 BC Ltd. dba Heritage Immigration
Location:                                              Unit 103 – 14914 104 Avenue, Surrey, BC V3R 1M7
E-Mail Address:                                 heritageimmjobs@gmail.com
Number of Positions:                      3
Position:                                              Administrative Assistant

NOC Code:                                          1241
Duration:                                             Permanent, Full-Time (will consider PT as well)
Hours:                                                   40/week
Salary:                                                   $24.00/hr
Overtime:                                            As per provincial standards - $36.00 after 8hrs/day, 40hrs/wk
Benefits:                                              N/A

Language of work:                           English


Education:                                           College, CEGEP or other non-university 1-2-year certificate/diploma
Experience:                                        None

Duties and Responsibilities:

  • Provide administrative support to consultant in managing calendar, calls and emails.
  • Oversee and co-ordinate department procedures; review, evaluate and suggest new ones
  • Maintain manual (physical paper-based) and digital information filing systems updating client files regularly with new information
  • Create, maintain, and implement checklist, forms, and templates as applicable for programs; update as changes arise
  • Prepare and edit documents and correspondence such as affidavits, contracts, and submission letters
  • Review and proofread documents, submissions and application forms for quality assurance and legal procedures
  • Conduct research on programs and related policies so as to draft application documents or explanation letters for applicants
  • Establish work priorities, manage workload, and ensure department meets deadlines
  • Organize and schedule appointments and meetings
  • Prepare and submit regularly scheduled reports
  • Always maintain extreme discretion and confidentiality
  • Coordinate the flow of information with other departments
  • Supervise and train new team members
  • Attend in-person meetings, conference calls and virtual meetings and take notes; transcribe upon completion
  • Liaise with staff and management to handle client requests and queries.
  • Maintain a direct and professional working relationship with clients in order to gather and prepare information and request supporting documents for applications
  • Respond to Client calls and emails that are redirected by receptionist
  • Coordinate communications with third party organizations

***** Please submit all resumes via email *****

We look forward hearing from you and advise that only those shortlisted will be contacted. 1036479 BC Ltd. dba Heritage Immigration is an Equal Employment Opportunity Employer and values diversity.

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